At the University of Pakistan, we understand that circumstances can sometimes necessitate the cancellation of scheduled events. This policy outlines the guidelines and procedures pertaining to event cancellations, both from the perspective of the University and the participants.
University's Right to Cancel:
Cancellation with Reasons:
The University reserves the right to cancel an event due to a range of valid reasons, including but not limited to:
Unforeseen circumstances such as natural disasters, extreme weather conditions, or emergencies.
Low participant turnout that could impact the event's effectiveness.
Unavailability of essential resources or facilities.
Cancellation Without Reasons:
In exceptional cases, the University may opt to cancel an event without providing specific reasons. Such situations might arise due to factors beyond the University's control or logistical challenges that hinder the event's successful execution.
Participant's Understanding:
Transparency and Communication:
In cases where the University decides to cancel an event, participants will be promptly informed through the contact information provided during registration. The University will strive to provide reasonable notice whenever possible.
Refunds and Credits:
If an event is canceled by the University, participants who have already paid registration fees will be eligible for a full refund.
In some cases, the University might offer participants the option to transfer their registration fees to a rescheduled event or a different event of their choice.
Alternative Arrangements:
The University may explore alternative arrangements in situations where the original event cannot proceed as planned. This could involve rescheduling the event, moving it to an online format, or offering participants the opportunity to attend similar future events.
Force Majeure:
It's important to note that certain circumstances, commonly referred to as "force majeure," might necessitate event cancellations without prior notice. These could include instances of political instability, acts of terrorism, civil unrest, or other unforeseen and unavoidable events that make event execution unsafe or impractical.
Participant's Responsibility:
Participants are encouraged to regularly check event communications and notifications to stay informed about any updates or changes related to the event. While the University strives to minimize disruptions, participants should acknowledge that some circumstances may be beyond our control.
Disclaimer
By participating in our events, you acknowledge and agree to the following terms regarding the use of your photos and videos on our official social media channels and promotional materials:
1. By attending our events, you grant VUP the irrevocable right and permission to use, reproduce, distribute, and display photographs, videos, and other media captured during the event. This usage may include, but is not limited to, social media platforms (e.g., Facebook, Instagram, Twitter, LinkedIn) and promotional materials (e.g., brochures, flyers, website).
2. Media captured during events may be used for various purposes, including promoting future events, showcasing the event's highlights, and illustrating the experience for those who were unable to attend. This helps create a vibrant and engaging community around our initiatives.
Please understand that capturing the moments of our events contributes significantly to the vibrant community we aim to foster. We endeavor to use these materials in a respectful and responsible manner, adhering to the terms outlined in this disclaimer.